Mason E-Files Alert

Requests for Mason E-Files Alert and Building Notices are submitted to the Office of Strategic Communications via email to For example, Facilities may submit a request about building maintenance, or Information Technology Services may submit a request related to network interruptions. These are just a couple examples of the types of Building Notices that may be sent to faculty/staff.

Note: E-Files Alert and Mason Alerts are different. Sign-up at to receive Mason Alert messages regarding campus-wide or university-wide announcements impacting operating hours or emergencies.

  • Mason E-Files Alerts and Building Notices are only sent to faculty and staff with a Mason email address.
  • There are three categories of alert announcements:
    • Building-Specific – Data from People Finder is used to populate the email recipients.
    • Campus-Specific – Faculty and staff on the Mason Square (formerly Arlington Campus) or the Science and Technology Campuses.
    • University-wide – A listserv including all students, faculty, staff, contractors, and/or affiliates may be used to distribute messages affecting the entire university community.
  • Alert announcements may include building maintenance, unexpected road closures or construction, significant events, and significant computer network disruptions affecting accessibility.
  • Alert announcements including short notice outages (power, water, heating, etc.) will be sent to email addresses of affected building occupants.

To Submit an E-Files Alert Announcement Request

Include the following information in the email:

  • Subject line: Mason E-Files Alert: [Type of Alert Message]
  • University Department: Department or Office sponsoring the announcement
  • Nature of the alert
  • Building(s)/ Location(s) affected
  • Contact person, phone number, and email for follow-up questions

Format of the alert announcement:

  • Plain text only
  • No attachments
  • Include a web link for additional information, if possible
  • Note: The Office of Strategic Communications reserves the right to edit announcements for clarity, grammar, formatting, and to conform with editorial style guidelines.